Science and technical publishing services

Welcome! Rubida Communications is based in Canberra, Australia. My passion is to help you create clear and well-structured scientific and technical documents. I am a writer, editor and indexer. These and other services are listed below.

I also help non-fiction self-publishers publish ebooks on Rubida ePress.
On my blog, A Writer's Toolkit, you will find resources and tips for writers and editors.

Please send me any questions you may have. Contact me

Writing and editing services

Do you need someone to research and write your documentation?

My writing services include online content, user manuals, procedures, summaries and reports. When writing for you, I can gather the information for you or use the information you or your staff provide.

The writing process starts with a planning meeting to discuss [...]

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This is a quick service that provides you with an assessment report. I will review your document or website content and check it for clarity, consistency, accessibility, user-friendliness and a range of other characteristics. [...]

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Whether you are a government or business professional, academic, independent author or student, I can help you deliver a professional document.

I offer three levels of editing:

  • substantive editing — when you would like the structure, content and clarity checked before continuing to a copyedit
  • copyediting — when you are happy with the structure and content, but need language, consistency, spelling, grammar and punctuation checked
  • proofreading — when structure, content, and language are finalised, your document has been graphically designed its final format, and you need someone to do a final check (completeness, correctness, illustrations, layout).

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I have a scientific background in biology, and specialise in general scientific and medical subjects.

To write a document that will be well received by your specific audience, you need to make it clear, structured and easy to understand. I can help you to deliver high-quality scientific documents. [...]

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I provide regular support to writers or project managers who need to deliver large documents such as reports, books or reviews. This support can be as intense as required and includes [...]

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I use EndNote to create and maintain bibliographic databases for publications.

I can help you build, edit or maintain your database and produce the correct style output for your thesis or journal article publication. [...]

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Indexing and formatting services

In a non-fiction book, the reader expects to find an index. This means that even short reports benefit greatly from a back-of-book index.
I have indexed a variety of documents, including reports, annual reports, books, manuals and reference works.

Documents that need an index include [...]

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Formatting your document can take valuable time away from your writing.
I can re-format your working document so all pages look the same and your document becomes automated. This means you can get on with your work and collaborate with other authors or editors without getting frustrated by formatting issues [...]

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Does the formatting of your document take valuable time away from your writing?
I can create a customised template so you never need to have formatting problems again. Features include [...]

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Smart phones, electronic readers and tablets are not well suited for reading fixed-format PDF documents.
I can convert your publication to EPUB and Kindle format. This makes the content of your document free flowing, with no need for zooming or scrolling by the user.[...]

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A Writer's Toolkit blog posts

Congratulations to Keith Bateman and Heidi Jones on the release of the Older Yet Faster print book and ebook! Rubida Communications edited and indexed...
To read an EPUB ebook on Kindle or in your Kindle app, there are a two steps involved. Convert the EPUB file into a Kindle file format. Open the converted...
While formatting Microsoft Word documents, do you format each paragraph or heading? Do you sometimes forget which formatting you used for each level of...
Congratulations to Charlotte Grimshaw, Molly Masiello and Conor McCarthy on the release of Understanding Major Donors ebook! Rubida Communications produced...
Whether you are a scientist writing journal articles or an editor working on scientific documents, I can strongly recommend the Australian manual of scientific...
I recently wrote about my favourite editing tool, PerfectIt, a software add-on to Ms Word. Just this month, my friend and colleague Hilary Cadman from...
Of the many proofreading aids for writers and editors, PerfectIt is my favourite. It is a Microsoft Word add-on program that will find many of the inconsistencies...
I use and recommend the Macquarie Dictionary for spelling. The Australian Government and universities consider this work the authoritative source on Australian...
This is an excellent book for writers who want to improve or refresh their skills of effective writing. When I was doing my online editing course many...
What are ebooks? Ebooks have been around for a while now and still the definition can be a bit blurry. So, what are ebooks? According to Wikipedia, an...
Are you writing a technical or scientific document? Use these ten writing tips to create well-structured and easy to understand documents. To write a document...
It is not easy to edit your own writing. You become so closely involved with providing content that taking a reader’s perspective becomes very hard....
Document layout does not have to be complex to look professional. Microsoft Word is a powerful tool that can help you write and publish your own work....
This book is an excellent reference work for anyone who indexes books. While Book indexing is mostly intended for indexers, I still recommend it for writers...
Most departments of the Australian Government use the Style Manual for Authors, Editors and Printers as their style guide. Many other organisations also...